Why We Why We Address Collection (And You Should Also!)
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ArcGIS Solutions for State and Local Government Address Collection
Address collection is a crucial element of any management plan for customer data. The process ensures the addresses in the database of a company match the proof of address documents such as pay stubs or tax returns.
A central database of contacts can also be used to manage personal projects, like sending out holiday cards and wedding invitations. Here are some tips on how to organize and collect contact information in the most straightforward way you can.
ArcGIS Solutions for State and Local Government
The ArcGIS Solutions for State and Local Government solution offers a suite of capabilities that help maintain an authoritative address repository, continually improve address data quality and share authoritative addresses with internal and external stakeholders. The solution includes an application for ArcGIS Pro that is designed to be used by mapping teams as well as address verification teams and other individuals who are responsible for collecting, maintaining, and using authoritative road centerlines and valid address data for sites. It also includes a series of preconfigured ArcGIS Data Reviewer checks that can be used to confirm, maintain, and improve the integrity of address data.
Address data capture is the process of collecting the postal and site addresses for all structures or structures, sites, and buildings that require an identification number. This information is crucial for the creation of a street and road network that facilitates secure and efficient commerce.
The Address Data Management task allows you to create a new site address feature by following the steps in the Add Site Addresses task. Site addresses are unique to the location or structure they serve within the parcel. A site address could be the entrance to a driveway that serves one or more houses on the parcel. The address of the site could also serve as a contact point for a service point like a fire station.
When adding a new site address, you may also connect one or more distinct postal addresses with it. Postal addresses are used to identify a building or any other structure, and provide contact details for the owner or the person who occupies it. The site address feature classification and type schema is based on a status field which allows local governments to categorize features as pending, temporary or current.
Imagine that you are a supervisor for an addressing authority and your team is given the task of confirming an incorrect address report provided by an external stakeholder. Open the Address Field Inventory map in the ArcGIS Workforce App and search for the address. Select the missing point of address and then click Edit. Enter the correct details for the address, which includes a street name and municipality. Tap Submit (iOS), or the checkmark (Android).
ArcGIS Pro Project
An ArcGIS Pro project provides a space to organize your work, store files, and use a variety of tools and features. A project could comprise of scenes, maps, layers, and layouts to display your data the way you would like it. It could also include connections to folders, databases, and resources for exporting or importing data.
Each item in a project includes a set of attributes that describe it, or its metadata. The metadata of a project will help you locate items, assess and determine which ones are suitable for your current project. It can also be used to document the project's contents. One example of metadata would be the description and name of a map or scene. The Properties button on the toolbar, or the Details window, enables you to modify the metadata of every item in the Project.
ArcGIS Pro projects are reusable--the elements within them (such as maps and scenes) can be copied to other projects. Also, components of the project (such as toolboxes and geodatabases) can be moved or changed from one location to another. Additionally, many items can be accessed via connections without having to be stored in the project file.
The Project tab is located on the start page of ArcGIS Pro. You can choose to open a recently completed project or create a new project by using templates. For example, you can create a new project by using the Map template, which opens with a map view showing an elevation basemap.
You can save your project either to an individual folder on your local computer, or to the portal that is active. The default location for projects is C: Users username> here Documents ArcGIS Projects. If you would like to save your project in a folder you can check the Create folder for this project on the New Project dialog.
If possible, it's a recommended to keep your data, ArcGIS Pro installations, and project files on the same machine to cut down on round-trip time for communication. You may not be able to find all of these components on a single computer or you may prefer to share project files, data, and other files over a network.
Data Assistant Add-in
The Data Assistant Add-in provides a set of focused tools organized on a Data Assistant toolbar. These tools let you create source-target configuration file and load or replace data.
These tools, when used in conjunction with the Community Data Aggregation Solution, enable staff to transform and load data sources into an aggregated layer for community use and automate updates on a regular base. These tools let you modify the solution to fit your particular organization.
To utilize the Data Assistant Add-in you must install it on every ArcGIS Pro machine that will be used to migrate data to one or more layer in the community. To download the add-in for free, go to the Content section of your ArcGIS organization and click on the Data Assistant item.
Once the add-in is downloaded and installed, follow the installation steps to install it. After installing, you must close all open ArcGIS applications before opening the new ArcGIS Pro session. Once installed, you can launch the add-in using the Data Assistant icon in the ArcGIS Pro toolbar.
Once the Data Assistant Add-in has been installed, you can create the Data Mapping file by using the Configure Data Mapping dialog box. This dialog box allows you to define the field mapping and the settings of the source-target configuration. Once you have it set, you can run the Replace Data tool to replace the data in the target layer from the source layer according to the settings you have selected. This tool also has the ability to stage results in local databases and bypass the final process by replacing data only on a subset of records.
Data Management
Address data is critical for most businesses and has to be reliable, accurate, and standardized. Incorrect data can have devastating consequences, whether for routing mail or location services on a website or for marketing to clients and prospects. Therefore, it is crucial to implement an address management system.
A system to manage addresses is a method to maintain a consistent and verified list of addresses. It enables you to easily maintain your address database and ensure it adheres to the national guidelines provided by the postal authority of your country. It lets you validate or correct inaccurate address information submitted by external or internal stakeholders.
USPS for instance maintains a database with verified addresses. It also offers an accreditation known as CASS (Coding Accuracy System). Solutions that have been certified by CASS such as PostGrid can directly connect to the official USPS database and instantly verify an address. This can speed up the process and improve data accuracy.
The solution to this issue is to build an authoritative address repository that can meet diverse information needs and continuously improve it with data quality processes. To accomplish this you must develop an address standard, improve processes to capture and store data, establish audit controls, assign the right to this information and ensure that it is available to all parties.
An effective approach is to integrate the address collection process in your company's overall master data management strategy. MDM is a tool that deals with many different types of critical business data, including address data. Integrating your address verification API with your MDM allows you to clean and update data in real-time, without manual effort.
To begin collecting and storing address data, you need to create an ArcGIS work assignment and add the person responsible for verifying addresses in the field to the Address Assignments ArcGIS Workforce project with a Mobile Worker role. They can then go into the field to gather new addresses, and verify crowdsourced data. Once they are completed, they can upload the addresses back to the work assignment in the office to get them incorporated into the authoritative layer of site addresses and marked as incorporated.